POSITION SUMMARY

ESSENTIAL DUTIES AND RESPONSIBILITIES

Contract & Grant Compliance

• Oversee and manage compliance for various financial assistance awards, including contracts, grants, subgrants, subcontracts, implementation agreements, and memos of understanding.
• Maintains spreadsheets and database to track grant proposals, deadlines and reporting requirements.  Oversees compliance with grant contract terms, including financial performance, outcomes, and reporting. 
• Reviews all reports before submission. Identifies areas for improvement and engages budget owners to lead process improvement.
• Create and manage streamlined processes and procedures to assist in the timely management and reporting of government grants and compliance issues.
• Serve as a technical advisor, providing critical compliance information to middle and top management, as well as partnership stakeholders, to support monitoring, control, and decision-making processes and to meet funding agency requirements.
• Deliverables are met in a timely manner and in accordance with outcomes outlined in the award.
• Ensures all documentation is collected, organized and available for audits and ongoing compliance. Provides data and materials as requested for audit and compliance purposes. 
• Assists with monthly, quarterly, and annual reports and audits.
• Coordinates with program leaders, managers, and field staff to gather data and information for reporting and compliance purposes.

Public and Private Funding & Budget Management

• Works with Programs Division leadership to develop and propose budget modifications for grants/contracts as needed. 
• Maintains electronic files of current and historical funding commitments.
• Supports Programs Division leadership, Finance, and Human Resources to analyze financial data and contract/grant requirements to determine financial feasibility for staffing decisions (new hires, backfills, etc.). 

General Duties

• Promote the mission, operating values, and agency services of CLUES within the community.  
• Maintain client confidentiality in accordance with HIPAA, agency policies and other applicable laws, regulations and ethical standards.
• Develop and nurture effective working relationships with personnel from various funding agencies, including agreement, contract, and policy officers.
• Carry out all other duties as assigned by supervisor.

SUPERVISORY RELATIONSHIPS

• This position has no supervisory responsibilities. 

QUALIFICATION REQUIREMENTS

Education, Experience & Key Abilities*

• Bachelor’s Degree required. Degree and/or experience in non-profit management, human services, finances or accounting, or related field preferred. 
• 3-5 years minimum experience working with Federal and State grant/contract management and budgets.
• Knowledge of and experience using multiple databases.
• Familiarity with pre- and post-award grant management.
• Proficiency in English, written and oral communication.
• Cultural sensitivity and awareness. 
• Outstanding ability to manage in a self-directed manner.
• Ability to attend to details in completing assigned duties and compliance.
• Strong project management skills and attention to detail. 
• Experience working closely with others and in a team environment as well as mentoring others on financial acumen, data entry, and compliance. 
• Ability to maintain good working relationships with department staff, senior leadership, and public and private funders.

Language Skills 

• Effective communication in English both verbally and in writing, required. Bilingual in Spanish and English preferred. 
• Ability to read, analyze, and interpret written materials, including reports, contracts, and proposals.  
• Ability to effectively present ideas and information in an organized and effective manner, including writing reports. 
• Ability to maintain accurate documentation and respond appropriately to questions from clients, co-workers, management, and external parties.  

Computer Skills 

• Proficient working knowledge of email software, the Internet, databases, and common Windows-based programs, including Microsoft Office Word, Excel and PowerPoint required.  
• Must be willing to attend training to advance technical skills and maintain appropriate skill levels to perform job duties. 

WORKING CONDITIONS

Background check

• Must pass a criminal background check. As a condition of continued employment, staff person may be required to submit to periodic re-verification of these, and additional background checks.

Work Environment & Schedule

• This position has a hybrid work model (in-office and remote work*), where the majority of the work is done remotely while team members are required to attend in-person meetings and have an in-person presence for different responsibilities on a regular basis. This hybrid work model may be adjusted as needed per job responsibilities and business needs. 

HOW TO APPLY

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