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Department Administrative Assistant
Minneapolis, MN
Job Description
We are seeking a Department Administrative Assistant to support our Tax, Trust, and Estates department in our Minneapolis department. As a valued team member, you will provide a broad range of administrative support to the department. Do you deftly handle multiple tasks? Are you a good communicator with a focus on excellent customer service? Do you thrive in a dynamic office environment? If so, we'd welcome your application. This position will be on-site and work hours are 8:15 a.m. - 5:00 p.m. Monday through Friday.
Responsibilities Include:
- Perform electronic email and document filing in Microsoft Outlook and document management system.
- Document styling, conversions, revisions and comparisons.
- Prepare expense reports, process vendor invoices, and process check requests.
- Manage Outlook calendars.
- Schedule meetings, reserve, and prepare conference rooms, order lunches as needed.
- Perform mailings and scanning projects.
- Prepare binders and hardcopy files.
- Maintain physical record files.
- File and distribute correspondence.
- Assist with time entry review.
- Make travel arrangements.
- Manage CLE files.
- Provide occasional backup for Client Services personnel.
- May be asked to perform other duties as requested.
What we're looking for:
- High School diploma or G.E.D. equivalent.
- Accurate typing skills of 40 wpm.
- Strong word processing skills.
- Good communication skills, both verbal and written.
- Ability to communicate effectively with all levels of personnel.
- Strong customer service focus and skills.
- Ability to handle multiple tasks at one time and perform well in stressful situations.
- Ability to use good judgment in solving problems and resolving conflict.
- Flexibility with schedule (overtime may be required).
- Excellent attendance.
- Ability to work in-office from 8:15 a.m. to 5:00 p.m. Monday through Friday.
- Previous law firm experience and strong knowledge of Microsoft Word Table of Contents and Table of Authorities (preferred).
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
#LI-TC1
#LI-Onsite
Office Location:
Minneapolis, MN
Responsibilities Include:
- Perform electronic email and document filing in Microsoft Outlook and document management system.
- Document styling, conversions, revisions and comparisons.
- Prepare expense reports, process vendor invoices, and process check requests.
- Manage Outlook calendars.
- Schedule meetings, reserve, and prepare conference rooms, order lunches as needed.
- Perform mailings and scanning projects.
- Prepare binders and hardcopy files.
- Maintain physical record files.
- File and distribute correspondence.
- Assist with time entry review.
- Make travel arrangements.
- Manage CLE files.
- Provide occasional backup for Client Services personnel.
- May be asked to perform other duties as requested.
What we're looking for:
- High School diploma or G.E.D. equivalent.
- Accurate typing skills of 40 wpm.
- Strong word processing skills.
- Good communication skills, both verbal and written.
- Ability to communicate effectively with all levels of personnel.
- Strong customer service focus and skills.
- Ability to handle multiple tasks at one time and perform well in stressful situations.
- Ability to use good judgment in solving problems and resolving conflict.
- Flexibility with schedule (overtime may be required).
- Excellent attendance.
- Ability to work in-office from 8:15 a.m. to 5:00 p.m. Monday through Friday.
- Previous law firm experience and strong knowledge of Microsoft Word Table of Contents and Table of Authorities (preferred).
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
#LI-TC1
#LI-Onsite
Office Location:
Minneapolis, MN
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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