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Marketing Operations Assistant
Minneapolis, MN
Job Description
We are seeking a Marketing Operations Assistant in our Minneapolis office to provide administrative, day-to-day support to the Marketing & Business Development ("MBD") team on various marketing and BD initiatives. The ideal candidate is a service-oriented team player with strong interpersonal skills, attention to detail, excellent oral and written communications skills, and a proven track record for successfully coordinating multiple projects. Do you enjoy working in a fast-paced environment? Do you have a strong attention to detail and can manage multiple projects and priorities simultaneously? If so, then we would appreciate hearing from you.
This position will require being on-site in our Minneapolis office four days a week, with the option for a hybrid schedule one day a week.
In this role, you will:
- Assist the Marketing and Business Development (MBD) team with logistics for select firm sponsorships and galas, including ensuring that paperwork is completed and processed (payment, ads and logos, etc.), assist with identifying invitees, follow up post-event to maximize benefits, and other related duties.
- Support Professional Development and MBD team members in marketing budget administrative duties, including:
- Assist in the coordination of the lawyer activity approval process firmwide, including monitoring the Approvals inbox, reviewing and processing all approval and other requests, and maintaining a master Approvals chart.
- Assist in the researching, coding, and approving of firmwide payment requests and expense reimbursements relating to marketing and business development.
- Assist in the preparation of monthly budget reports and analysis.
- Process vendor invoices, check requests, and credit card receipts and communicate with members of the Finance Department.
- Assist MBD team with client gifting, including researching gift options, ordering, assembling, and shipping, and submitting all relevant paperwork for delivery and payment of gifts.
- Process incoming orders, maintain inventory of all existing items, and assist in researching new promotional items in the Firm's "store" for promotional items.
- Provide administrative support to MBD team, including setting up meetings, booking conference rooms and travel, copying meeting materials and other general assistance to the MBD team.
- May perform other duties not listed above.
What we're looking for:
- High School diploma or G.E.D. equivalent.
- At least one year of related experience.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks/projects at one time and meet deadlines under time constraints.
- Ability to work both independently and as part of a team.
- Strong oral and written communication skills with the ability to communicate effectively with all levels of personnel.
- Excellent interpersonal skills and professional demeanor.
- Proficiency with Microsoft Office (Word, PowerPoint, Outlook, Excel).
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
#LI-TC1
#LI-Hybrid
Office Location:
Minneapolis, MN
This position will require being on-site in our Minneapolis office four days a week, with the option for a hybrid schedule one day a week.
In this role, you will:
- Assist the Marketing and Business Development (MBD) team with logistics for select firm sponsorships and galas, including ensuring that paperwork is completed and processed (payment, ads and logos, etc.), assist with identifying invitees, follow up post-event to maximize benefits, and other related duties.
- Support Professional Development and MBD team members in marketing budget administrative duties, including:
- Assist in the coordination of the lawyer activity approval process firmwide, including monitoring the Approvals inbox, reviewing and processing all approval and other requests, and maintaining a master Approvals chart.
- Assist in the researching, coding, and approving of firmwide payment requests and expense reimbursements relating to marketing and business development.
- Assist in the preparation of monthly budget reports and analysis.
- Process vendor invoices, check requests, and credit card receipts and communicate with members of the Finance Department.
- Assist MBD team with client gifting, including researching gift options, ordering, assembling, and shipping, and submitting all relevant paperwork for delivery and payment of gifts.
- Process incoming orders, maintain inventory of all existing items, and assist in researching new promotional items in the Firm's "store" for promotional items.
- Provide administrative support to MBD team, including setting up meetings, booking conference rooms and travel, copying meeting materials and other general assistance to the MBD team.
- May perform other duties not listed above.
What we're looking for:
- High School diploma or G.E.D. equivalent.
- At least one year of related experience.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks/projects at one time and meet deadlines under time constraints.
- Ability to work both independently and as part of a team.
- Strong oral and written communication skills with the ability to communicate effectively with all levels of personnel.
- Excellent interpersonal skills and professional demeanor.
- Proficiency with Microsoft Office (Word, PowerPoint, Outlook, Excel).
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
#LI-TC1
#LI-Hybrid
Office Location:
Minneapolis, MN
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1+ years
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