Field Finance Coordinator - Job at University Research Co., LLC in Chevy Chase, MD

Field Finance Coordinator

Chevy Chase, MD

Posted 19 days ago

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Job Description

Position: Field Finance Coordinator

Location:

Chevy Chase, MD

Job Id: 2091

# of Openings: 1

Hours: Full Time, Exempt

Location: Chevy Chase

Salary: Commensurate with required experience and qualifications

Position Level: Coordinator

University Research Co., LLC (URC)

Guided by a strong vision of equitable and resilient systems that respond to people's needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:

Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other's skills and allocate work to maximize everyone's strengths.
Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.

Responsibilities:

Reporting to the Associate Director for Field Finance, the Field Finance Coordinator focuses on account reconciliations, voucher review and financial report reconciliation of assigned overseas offices. Assigned offices have a higher level of complexity and varying volume of transactional activity as the personnel's sole responsibility pertains to field accounting tasks. For each assigned office, the Field Finance Coordinator's responsibilities will include, but are not limited to, the following:

Review monthly field finance report reconciliation for assigned countries/projects field finance reports and supporting documentation/vouchers, bank statement reconciliation to G/L, AR, AP, prepaid expense, tax and payroll liabilities, accrued expenses, travel advance and settlement.
Ensure compliance with company, donor, and government regulations. Communicate the findings to the field office and follow up to clear those findings.
Review field financial reports for timely submission, proper recording of transactions and accurate utilization of the chart of accounts
Review field office wire requests to ascertain the reasonableness of the request and the availability of approved documentation. Relay any atypical request deviations to the Associate Director for Field Finance for further clarification as necessary.
Assist field offices with their monthly wire projections
Actively participate in the creation and preparation of Field and HQ finance training sessions, especially Quick Books and Deltek CostPoint
Maintain and coordinate proactive communications with field finance personnel and Project Coordinators (PC) to provide timely finance support.
As needed, perform field office reviews to ensure compliance with policies and procedures, in addition to identifying lessons learned for implementation in other field offices and applicable areas for improvement
Business Development: Serve as on proposal teams as appropriate and assigned. Roles may include proposal czar, technical lead, lead writer, section writer and/or reviewer, and others.
Additional duties may be assigned

Minimum Qualifications:

Required Experience & Qualifications

Four-year undergraduate degree in Accounting, Finance, or related major or equivalent work experience.
Strong proficiency in MS Office, particularly Excel.
Ability to manage high volume workload in fast-paced, deadline driven environment.

Desired Experience & Qualifications

Knowledge and experience working with USAID and other major donors preferred.
Familiarity with compliance to Federal Acquisitions Regulations.
Experience with Quickbooks and Deltek Costpoint preferred.
Strong communication skills.
Fluency in another language in addition to English preferred.

Physical Demands

This assignment involves prolonged periods of sitting at a desk and working on a computer
This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
This position may require travel to domestic and international locations with varying distances, duration, and modes of transport.
This position may require vision, hearing, talking, standing, sitting, walking, lifting.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This position is open to qualified candidates legally authorized to work in the United States. Only shortlisted candidates will be contacted.

URC is proud to be an Equal Employment Opportunity employer.

We value and seek diversity in our workforce.

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Job Summary

Company

University Research Co., LLC

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

Open