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Office Coordinator Intern (Step Up)
Minneapolis, MN
Job/Internship Description
Job Purpose: Responsible for providing a professional and welcoming presence at the front desk and assuring that the corporate office has adequate supplies and organization to function effectively.Essential Functions: In order to perform this job successfully, an individual must be able to perform each essential function satisfactorily and regular attendance is required. The responsibilities listed below are representative of the primary essential functions required; additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Office CoordinatorGreet and welcome guests in a warm and professional manner as they arrive at the office.Maintain an inviting appearance of the front desk, lobby, and coffee service stations.Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).Direct visitors to the appropriate person and office according to the appropriate protocol.Receive and sign for deliveries and notify appropriate person. Assure that all deliveries are moved to the shipping/receiving area and are not left in the lobby, hallway, or common areas.Monitor online retail prep-kit sales, prepare kits for shipping, as well as take calls from patients and staff with questions or concerns regarding online purchases.Ability to receive complaints or concerns from staff or visitors with a customer service approach. Involve department manager or other members of the corporate office management team as the situation requires.Provide support to the mailroom as needed.Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.Office ManagementAssure that the corporate office is clean and well stocked throughout the day. Maintain a professional appearance and safe work flow by assuring that boxes, work materials, personal items, and equipment are put away promptly and not left in walkways or common areas.Stock office supplies in all copy/work areas throughout the office. Inventory supplies at least weekly to maintain adequate par levels. Assure that office supplies are put away appropriately at the time of delivery and that boxes or papers are not left in common areas, hallways or countertops. Maintain a safe and professional work environment.Stock all coffee/water stations throughout the office. Inventory supplies at least weekly to maintain adequate par levels. Assure that office supplies are put away appropriately at the time of delivery.Stock break room supplies and assure that appropriate supplies are maintained in break room for staff use. Inventory supplies at least weekly to maintain adequate par levels. Assure that break room supplies are put away appropriately at the time of delivery.Manage meeting supplies including snacks and beverages. Assure that adequate supplies are available in the break room for appropriate meetings. Order meeting supplies weekly or as needed.Clean and organize conference rooms daily and according to protocol. Assure that all conference rooms include the appropriate equipment such as adaptor cords, business cards, dry erase markers. Report any defective equipment or furniture immediately.Mail SupportDeliver outgoing mail to the mailroom.Process incoming mail from multiple sources and distribute to the correct departments.Process all outgoing mail including but not limited to result letters, prep packets, statements and recall letters to be mailed to patients.Any and all other duties as assignedQualification Requirements: The qualifications listed below are representative of the knowledge, skills, and/or abilities required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and Experience Requirements: None required.Certifications/Licenses: None required. Knowledge, Skills and Abilities:Working knowledge of:Microsoft Office applicationsSkills:Compassionate patient care and customer serviceActive listeningResourceful and proactiveProblem solve, prioritization, and critical thinkingAttention to detailOrganization and time managementAbility to:MultitaskCommunicate effectively verbally and in writingWork independently as well as in a team environmentType proficiently and accuratelyPhysical Requirements: The physical requirements described here are representative of the physical demands required by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to walk, sit, stand, reach overhead, and bend to the floor. The employee is regularly required to talk and hear. The employee is required to use dexterity of hands and fingers to operate a computer keyboard, mouse, and other office equipment. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may be required to lift and transport items up to 10 pounds frequently and up to 30 pounds occasionally. Employees may be required to travel to other company locations due to staffing and training needs.Working Environment: The working environment described here is representative of the setting which an employee may encounter on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee works in an office environment. The employee is exposed to a computer monitor daily. The employee may be required to travel by automobile and exposed to changing weather conditions while performing the duties of this position. While performing the duties of this position, the employee must be alert to conditions that may impact the safety of patients, employees and visitors.This job description reflects management's assignment of key responsibilities; it does not prescribe or restrict the tasks that may be assigned.MNGI Digestive Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.It is the policy of MNGI Digestive Health to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employmentMNGI's Culture of Caring"We are caring people caring for people"The genuine care and well-being of our patients is our highest missionWe are committed to providing the nation's finest relationship-centered healthcareWe distinguish ourselves through professionalism, service excellence, renowned clinical expertise and an unparalleled care environment where patients, their families and each member of our team are respected and valued.The MNGI Team PromiseWe recognize every member of our team as a caregiver. We acknowledge that we each individually and collectively contribute to our patients' care experiences, and therefore their healing. We promote a Culture of Caring for our patients and each other.To support our Culture of Caring we:Embrace open communication, mutual acceptance, trust, respect, empathy and a commitment to personal and professional growth.Value diversity, accountability, problem-solving, collaboration, and contribution.
Position Summary
Company
MNGI
Start Date
As soon as possible
Employment Type
Full Time
Period of Employment
Open
Type of Compensation
Paid
College Credits Earned
No
Tuition Assistance
No
Required Student Status
Open
Preferred Majors
Other
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