Bargaining Unit Consideration period starts on May 9, 2024 and ends on May 16, 2024.

This position is a 12-month 40 hr/wk appointment.

The work schedule is 8am-4:30pm with some room for flexibility. Travel to the Tribal State Relations Training is required (a minimum of three days per month). Attendance at both training days is required.

The pay rate range for this position starts at $21.69 / hour and depends on qualifications.

The mission of the Tribal Sovereignty Institute (TSI) is to promote tribal sovereignty through education, outreach, research, tribal consultation, and partnerships with Native Nations. TSI is connected to the Department of American Indian Studies.

The Administrative Specialist works closely with the TSI Associate Director and other TSI staff to manage the training registration process and all registration-related communications. They will also create classes and process training registrations in the Destiny One Registration System. The Administrative Specialist will assist with preparation for and delivery of training events.

***THIS IS AN AFSCME CLERICAL BARGAINING UNIT POSITION***

Position Responsibilities

Administrative (60%):

• Create and manage program attendee registration through the University's registration system, and process registrations according to registration type.
• Communicates with agencies and participants to register, send copies of PO, etc. in for processing.
• Attends on-site programs for set-up, to ensure programs are delivered according to contract(s), hand out gifts and stipends to special speakers/panelists, and to address issues and solve problems as they arise.
• Serves as the primary contact for all attendees, sends regular emails with updates and any other pertinent information.
• Updates the program web pages.
• Keep an organized inventory of all supplies for the training and places supply orders as needed. Supplies include folders, wild rice, post it notes, note cards, etc. Brings supplies to each training and brings them back after the training is finished.
• Keeps registration records for the program, including historical information.
• Updates all template files to reflect current information.
• Submits an application to obtain certain CEUs (Continuing Education Units) after each training.

Event Coordination (40%):

• Serves on program planning committees.
• Prepares and assembles program materials for attendees (e.g., agenda, name tags, folders, certificates, etc.) as well as signage to use at the programs/events. Prints all documents that go into participant folders.
• During the program, takes pictures to document each training. Ensure speakers and panelists are set up and have everything they need (including table tent and name tag).
• Works with State of MN Tribal-State Relations Training Manager to distribute cash stipends to certain speakers/panelists of the training. Conducts a meeting before the training starts to go over who will be speaker/presenting and who should receive a stipend.
  
  
  

Required Qualifications

• Knowledge of American Indian Nations, and more specifically, of Tribal Governments in Minnesota.
• Cultural awareness and sensitivity towards individuals with diverse backgrounds and heritages.
• High School Diploma/GED and two years related office and administrative experience. Training/education may be substituted for some of the years experience.
• Computer experience required.
• Valid driver's license for travel to program/event sites, meetings, etc., and the ability to stay overnight through the duration of the programs/events as needed.
• Ability to move loads of up to 30 pounds.

Preferred Qualifications

• Experience working with American Indian tribal communities.
• Strong verbal and written communication skills.
• Strong client/customer service orientation.
• Effective organization and teamwork skills.
• Proficiency with computer software programs.
• Demonstrated ability to think critically, solve problems, and work independently with minimal supervision.
• Familiarity with registration systems, such as Destiny One.
• Familiarity with basic document and graphic design tools.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).