Clerical, Class I (E-12 Educational Services, Third Party Billing)
St. Cloud, MN 
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Job Description

TYPE OF POSITION:
Monday-Friday, 8.0 hrs/day, specific hours to be determined
10-month position
Hours may vary based on program needs

REPORTS TO:
Building Principals, immediate supervisor

SUPERVISION:
None

QUALIFICATIONS:
  • Required: High School Diploma or GED; and up to 1 year of general office experience
  • Preferred: bilingual, Spanish or Somali

POSITION SUMMARY:
This is the first level in the four level clerical group and is responsible for performing routine administrative support duties that could include filing and copying a variety of materials, entering and reconciling data, typing, answering telephones, cashiering, providing customer service, and scheduling a variety of events and meetings.

RESPONSIBILITIES SPECIFIC TO SPECIAL EDUCATION AND STUDENT SERVICES ONLY:
  • Copying
  • Introduce Third Party Billing at IEP Meetings
  • Phone Calling for Staff
  • Filling Cumulative Student Files
  • Printing Individual Education Plans
  • Transferring Files at the End of the Year
  • Organize files for Probationary Teachers
  • Records Requests and Record Releases
  • Verify Meeting Times

SALARY:
$16.39/hr-$18.93/hr (dependent on qualifications and experience)

APPLICATION PROCESS:
Online application, www.isd742.org

PROFESSIONAL RESPONSIBILITIES:
  • Maintain accurate records
  • Communicate with families and public
  • Contribute to the school and district
  • Grow and develop professionally
  • Show professionalism
  • Maintain Confidentiality

KNOWLEDGE:
  • Customer service principles
  • English language, grammar, and punctuation
  • Modern office procedures, methods, and equipment
  • Meeting and/or special event scheduling techniques
  • Basic report preparation techniques
  • Recordkeeping principles
  • Keyboarding techniques
  • Filing principles and practices

SKILLS:
  • Using computers and related software applications
  • Providing customer service
  • Filing
  • Scheduling and coordinating special events and meetings
  • Keyboarding
  • Using modern office equipment
  • Maintaining records and files
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction

ESSENTIAL DUTIES:
  • Performs various routine clerical duties; utilizing standard office equipment, to include: screening incoming calls, taking and transmitting messages, maintaining calendars, making photocopies, faxing documents, typing, requisitioning supplies, and monitoring and restocking office supplies and materials
  • Enters information into applicable databases and/or other computerized systems to collect and maintain records and information in assigned area of responsibility
  • Files documents alphabetically, numerically, or by other prescribed methods
  • Processes, receives, sorts, and distributes a variety of correspondence, deliveries, and mail
  • Schedules meetings and/or special events, which includes: preparing and disseminating invitations, meeting announcements, and notices, assembling applicable materials, scheduling rooms, receiving attendance confirmations, and/or performing other related activities
  • Assists with tracking a variety of fiscal information, which may include: grants, credit card purchases, petty cash, expenditures, deposits, cash sales, and/or other related items
  • Responds to requests for information from the general public; answers routine questions; directs callers to appropriate internal departments and/or external organizations
  • Other duties as assigned

PHYSICAL FACTORS:
  • Frequent: walking, standing, sitting, hearing, talking, and seeing
  • Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects

All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work.

It is the prerogative of the District to assign staff so as to best meet the needs of the District.

District 742 is an affirmative action, equal opportunity employer

 

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Job Summary
Company
St. Cloud School District 742
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1+ years
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